How a public university reached 60,000 users in one semester
A phased rollout plan, faculty enablement and the governance model that kept costs predictable.
The challenge
Students and staff were already using consumer AI tools with no oversight, and the university had no way to see usage or control cost.
The approach
IT deployed nebulaONE in the university's own Azure tenant and opened access one college at a time, with training sessions for faculty before each wave.
“We went from twelve unmanaged tools to one platform our security team signed off on.”
Results
- 60,000 users onboarded in a single semester
- Department-level budgets with no surprise invoices
- Four separate AI contracts retired
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